Attendance Policy

Regularity and punctuality in attendance is important if a student is to show a record of success in learning.



The school administration understands the needs of families to visit relatives in other parts of the world. We strongly urge that the parents’ do their best to take vacations during school breaks rather than during school days. Students missing days of school for vacations are considered illegally absent from school and the rules for absences apply. However, because we understand the needs of families, the school is willing to work with the parents for cases in which vacations are taken during times when the school is open. The parent is required to provide the school with at least two weeks notice prior to the date of taking the student out of school. The notice must include the dates and term of travel. (The only exceptions to the two week notice are in a situation of a close relative’s death or major illness that would cause a parent to need to travel immediately. This would require written proof from a doctor, hospital, or such). Upon giving the teacher proper notice, the teacher will prepare a lesson plan for the time the student will be absent. It is the parent’s responsibility to complete the lessons with the student during that time the student is absent. Upon returning to school, the student will be required to take an assessment test on the material missed during that time of absence. The student must pass the test; otherwise, the parent(s) would be required to meet with the teacher. At the hearing, the possibility of holding the child back will be discussed and it is quite likely that the child would have to repeat the year.



School gets out at 2:50 pm. Parents must consider and realize that the teachers have needs to fulfill outside the school. A student must be picked up no later than 2:55 pm      Please try to be considerate to the school employees and keep their needs in mind and pick your children up on time.

Parents must complete a form at the beginning of the school year in which they choose at most 5 people who are permitted to pick up their children. A child will not be sent home with an adult who is authorized.


Early Dismissal:

If a parent needs to take his/her child out of school early, a valid excuse must be given in writing and signed.


Student Presentation/Personal Hygiene

Cleanliness is a part of faith. Students are expected to wear their school uniforms

which consist of navy blue Islamic dress for boys and girls. Hijabs and kufis -either navy blue or white. The students are to wear Islamic clothes. It is a good idea to put the student’s name on his/her items. Clothes should be cleaned and ironed. Failure to wear school uniform may result in dismissal. Please contact the school office if your child is unable to be in uniform.

A student should also be well groomed and clean. If a student comes to school unclean, the parent will be asked to pick the child up and bring him/her back clean and in clean clothes. Parents are expected to keep children home when they are ill with a contagious condition (i.e. flu, pink eye, head lice, etc.) Please do not send your child to school under such conditions, as they will be sent home regardless. Head lice may be periodically checked in the students at the teacher’s/administrations discretion.

Dress code 

Darul Khalil adheres to a dress code. Please have the students follow our uniform policy of
navy blue  shalwar kameez  or a white thobe for boys, along with a white or blue kufi. For girls, the uniform is a navy blue shalwar kameez and a  white or blue  scarf.


It is the parents’ responsibility to provide a morning meal for their children.

Breakfast is the most important meal of the day. In order to focus and learn children cannot be hungry. Teachers can notice tiredness and distractions while learning in children who have not eaten breakfast.


Emergency Closings

When it snows or when other serious weather conditions occur, it is the parents’ responsibility to visit the school website for school closings.

Note: it is the parents’ responsibility to make sure that the school office has current phone numbers and emergency contact information.


Parent — Staff Communication

Conferences are an opportunity for the parent and teacher to discuss ideas to further fulfill the needs of the student. Special conferences may be initiated by either teacher or parent. Conferences may not be held during class time or any other teacher duty times. Parents who wish to have a special conference with their child’s teacher must make an appointment. There must be the principal, teacher and parent present in order to hold a requested conference. A brief summary of the conference should be prepared by the teacher and signed by both parties for a record. In addition, a parent may appeal a grade his/her child received. Parents have a right to discuss the grade with the child’s teacher and if satisfaction is not obtained parents have the right to appeal. The parent may appeal the grade by writing a letter to the principal within 5 days of receiving notification of the grade. The principal will then convene a meeting that will be charged with the responsibility of rendering recommendations related to the matter.


In addition, if any parent needs to contact a teacher for questions regarding their child(ren) this must be done through the school office.

Teachers should not be bothered in their free time or at home.

Lastly, if a parent or teacher feels that there may be something displayed in their Child(ren) that is hindering their learning they may contact their child’s teacher.

The child’s teacher will then contact office to set up an appointment so the issue may be discussed and either a treatment plan or referral will be made.


Homework Policy

Homework is an extension of the school day and an integral part of the learning process. It is also an academic activity engaged by students outside of class. It is the responsibility of the parent to check the child’s assignment book each night and review the completed assignment. Parents are expected to help their child(ren) in whatever way possible but they should not have to teach or re-teach concepts and skills. In addition, parents should contact the teacher if he/she notices that a child is experiencing a great deal of difficulty or is taking a long time to complete assignments. All classwork and homework assignments due to absence are to be made up within a time period specified by the teacher or principal.


Grading System

The following is an explanation of the grading system the school uses:

90-100                Excellent        A+  97-100        B-   80-83
81-90                  Very Good        A    94-96        C+  77-79
71-80                  Good        A-  90-93        C    74-76
66-70                   Fair        B+  87-89        C-   70-73
65 and below — Unsatisfactory/Failing        B –  84-86        D    65-69



If a student is injured during school time, a staff member will file an accident report in the Main Office as soon as the injury occurs. Questions regarding the injury should be directed to the school office.


School Materials

In the beginning of every school year families pay for school books depending on the student’s grade. For Pre-k $50, for Kindergarten $50 and grades 1-4 families must pay $100. The student will return the hardcover textbook at the end of school year.


Lost and Damaged Items

Items belonging to students that are either lost or damaged are not the school’s responsibility. Parents should label the items and valuables of their children.



A student may begin a probation period either for academic or behavioral reasons. This probation period will last as long as the teacher feels necessary for the student to improve. Things that merit an academic probation are a student who consistently demonstrates a failing or troubled academic status. Things that merit a behavioral probation are the following actions:

  • Display of un-Islamic behavior, dress or language
  • Chronic violation of school rules
  • Class disruption
  • Disrespect to staff
  • Eating when not appropriate
  • Fighting and or horseplay in school
  • Chronic lateness
  • Misconduct at school functions
  • Making an obscene or profane gesture or remark
  • Possession of a weapon or any other unauthorized equipment (phones, video games)
  • Running in the halls
  • Stealing

The teacher must notify principal and the student’s parent of the student’s probation. The principal will then form a daily progress report, related to the reason of probation. The student will be responsible to present the progress report to the teacher each day. Parents are responsible for signing this form daily so that the student may return it the next day. Students who are on probation but do not send their report to the teacher will be sent to the school office. The administration will be responsible for monitoring the Daily Progress Report for the parent’s signature and for the periodic evaluation of the student’s improvement. Also, any student on behavioral probation will not be allowed to participate in any extra-curricular activities of field trips.

Lastly, if a teacher notices a child who is constantly displaying maladaptive behaviors the teacher will contact the principal to make an appointment with the parent.